You can download and amend our model letters to use for your own purposes. You should read the relevant section of the site about each topic first to ensure you understand how and when to use these letters.

Coronavirus update:

There have been some temporary changes to the law as a result of the coronavirus pandemic. You can find out more in IPSEA's FAQs about how the pandemic affects SEN provision.

As a result of the changes in the law, the deadlines referred to in the model letters below have been temporarily relaxed. We suggest that you add the following paragraph at the end of any letter you intend to send out (amended as appropriate for the facts of your case):

I understand that a temporary exception to complying with this time limit applies where in a particular case it is not reasonably practicable for you to do so because of a reason relating to the incidence or transmission of coronavirus.  The Department for Education guidance, ‘Education, health and care needs assessments and plans: guidance on temporary legislative changes relating to coronavirus (COVID-19)’, confirms that this exception may apply “in a particular case” not all cases. I am not aware of why you could not comply with the ordinary timescale in my child’s case and therefore believe this exception does not apply. Where you can show that this exception is applicable, you must comply as soon as reasonably practicable. In accordance with paragraph 9.43 of the Code of Practice, delays should be kept to a minimum. 

Please note this does not apply if the deadline the LA has missed was before 1 May 2020. LAs can only rely on the coronavirus amendments if the deadline fell after this date.

EHC needs assessments

To request an Education, Health and Care needs assessment (Model letter 1)

To request a re-assessment (Model letter 2)

Complaining when the LA does not respond to a request for an EHC needs assessment within the 6 week time limit (Model letter 9)

Complaining when an EHC needs assessment is not being carried out properly (Model letter 7)

Complaining when the LA has not issued the draft or final EHC Plan following assessment (Model letter 10)


Amending EHC plans

To respond to the draft EHC plan sent by the LA (Model letter 3)

Complaining when the LA will not consider the school or college you want named in your EHC plan (Model letter 14)

Objecting to the amendments the LA is proposing to an existing EHC plan (Model letter 4)

Complaining when the local authority does not send out the final amended EHC plan in time (Model letter 15)


Annual reviews

Asking for an early review of an EHC plan (Model letter 5)

Complaining when the LA has not completed the annual review of an EHC plan (Model letter 8)

Complaining when the LA has not completed the annual review in time for a transfer from one phase of education to another (Model letter 12)


Making a complaint about educational provision

Complaining when the special educational provision in the EHC plan is not being made (Model letter 6)


Making a complaint about LA failures following conclusion of an appeal

Complaining when the local authority fails to comply with the statutory deadlines for action following the conclusion of an appeal (Model letter 16) 


Transition from Statements to EHC plans

Complaining when the LA has not started transition from a Statement to an EHC plan, or has not issued the final EHC Plan following transition (Model letter 11)


Asking for help in exams

Asking for help in exams (Model letter 13)


Asking the school and LA for information

Asking the LA for information about what is available in its area and its delegated funding: Model letter 17  

Asking for a copy of a child’s school record: Model letter 18  

Asking a nursery, school or college for information on pupils with SEN and what is available for them: Model letter 19